Office Manager

Job description

Staffbase is an enterprise SaaS platform that helps HR and Communication leaders to transform their organizations into places where people feel connected and proud to come to work. Staffbase is the first employee experience platform to let employers and employees connect authentically, right through their mobile phone.

We’re headquartered in Chemnitz, Germany and we work in offices in Dresden, Cologne, Amsterdam, New York and soon also in London! Our international team just crossed 150 happy employees from 16 nationalities and we have a rapidly growing base of customers that want to transform their employee experience. Founded 4 years ago, we have strong-growing revenue, and our customers love us. We are currently hiring for an Office Manager to join our international Operations team in Chemnitz. As Office Manager, your top priority is to support fellow Staffbase team members with providing a great working atmosphere. You will ensure that the office is kept presentable and well stocked with office and kitchen supplies, form and maintain relationships with relevant suppliers and a cost-conscious approach at all times.

 

This position is to be filled for a limited period of 1,5 years starting from May 2019 and in full-time (40h/week).

 

Your tasks include:

  • Be the first point of contact for the company including front line reception duties

  • Answer telephone and resolve enquiries from staff, public & business contacts

  • Provide administrative support for management

  • Process and organise collections and deliveries

  • Dealing with correspondence, complaints and queries

  • Liaising with suppliers: cleaning contractors, building management

  • Implementing and maintaining procedures/office administrative systems

  • Organization of internal events

  • ordering office supplies, furniture etc

Requirements

  • 2-5 years in a similar position

  • Excellent communication skills in German and English

  • You have great planning and organizational skills

  • You enjoy interacting with a variety of individuals in person and over the phone

  • You like being initiative, are able to prioritize, work independently with limited direction

  • You are used to take on several tasks at the same time and enjoy working in an diverse and busy environment